Distance Education Course Change Form Guide

If your department is offering courses that are part of a Distance Education (DE) program, this website will give you instruction that will help to guide you through your course submissions for additions or changes.

 

Where to Submit Course Additions and Changes

Submit the information on one of these Google Forms for each of the semesters. 

Notes:

  • If an on-campus course section is part of a DE program, it will be processed by DE staff instead of the Office of the Registrar. Send the change or addition through the DE Change Form.
  • Teach for America courses are submitted through these Change Forms.
  • You must sign in with your NinerNet username and password to submit a request. 
  • Use one form for all the changes or additions for each course.

 

Approval Process

Department Schedule Builders, continue to acquire your chair’s approval for course additions and/or changes. For any request that will make a significant change to the Schedule of Classes, you must have the Associate Dean’s approval. Contact information for the chair and Associate Dean will be required for all submission.

Here is a list of the types of DE program course change requests that will need additional approval. You will submit your change request on this DE Change Form.

  • Adding a Course
  • Canceling a Course
  • Changing Meeting Days and Times
  • Changing Instructional Method
  • Adding Cross-Listings
  • Adding Registration Restrictions

Here is a list for the types of DE program course change requests that do not need approval by the Associate Dean and should be sent directly to DE Change Form.

  • Increasing the Course Maximum Enrollment or Waitlists
  • Updating Instructor Information
  • Changing a Room
  • Updating Course Text/Notes
  • Changing Registration Approval Requirements

The Distance Education Office staff will make the change and confirm the completion of the change with the department contact entered on the form submission. This is the process also if a course is being changed to a DE course from an on-campus course or to an on-campus course from a DE course. Send these changes through the DE Change Form as well. 

 

Course Number 

To add a course, the course number you want to add must be listed in Banner as an Existing Course and listed exactly as it is in the Banner database. If it is not available, email Academic Scheduling at regscheduling@uncc.edu to request help to have it added to the list.

 

Section Number Designations

DE program courses will have an eight (8) as the middle section designation for Fall, Spring, and Summer, i.e. x8x. The other two section designations may be a letter or number. Section Numbers are always three characters. 

NOTE: Some programs have specific section designations for certain courses or cohorts.

DE program lab courses will follow the same option as the main campus labs by using an “L” at the end of the course number or in the first digit of the section number (MDSK 5100L or MDSK 5100T-L81). 

In Summer, DE program courses will have either 58x for First Half Term and Full Term or 78x section number for Second Half Term. Any additional sections will use a sequential section number (581, 582, 583 or 781, 782, 783 and so forth). There may be a few lab sections which are an exception to the previous Summer statement. Some DE programs have a specific section number. Contact the DE Program Coordinator that you work with if you are unsure what the section number should be.

Here is a link that is helpful from the Office of the Registrar website: https://registrar.uncc.edu/resources/what-does-code-mean

 

Cross-Listing

All Main Campus and Distance Education Campus courses may now be cross-listed with each other. Follow Banner requirements for cross-listing.

 

Campus Code

For DE program courses, the Campus Code (on the Course Section of SSASECT screen on the Information portion of Banner) is “D” for Fall, Spring and Summer which stands for Distance Education. However, keep in mind, in the Summer Terms all on-campus program courses that are 100% online are also built as Distance Education sections. The only difference is the section number. This Campus Code determines the tuition rate. The Campus Code reflects as Distance Education Campus in the course schedule.

 

Instructional Method Codes

There are five Instructional Method options to use for building DE sections.

  • IA (Online:  No Specific Mtg Times)
  • IS (Online:  Specific Mtg Times)
  • HYA (Hybrid: Face-to-face & Online) - (It has an Asynchronous online component.)
  • HYS (Hybrid: Face-to-face & Online) - (It has a Synchronous online component.)
  • TR (Face-to-Face Instruction)

Important Notes:

  • Of these five options, IA and IS are the only two 100% online course options.
  • IS code is used for a synchronous course with 100% online instruction with virtual meetings. Include the virtual Meeting Day(s) and Time(s) on the DE Change Form to go into Banner. No Building or Room Number is needed; instead use NONE for building and INTERNET for the Room Number.
  • HYA and HYS are Hybrid course options. They are NOT for 100% online course setup. Submit the face-to-face Meeting Day(s) and Time(s) and a percentage of time the course will meet online, known as the Attendance Method. To select the Attendance Method code, select the percentage range that best represents the amount of time and primary method of online instruction for the course.
  • TR means that you include the face-to-face Meeting Day(s) and Time(s), Building and Room Number on the DE Change Form.

 

Part of Term Courses

Summer School kicked off the use of Part of Term (P.O.T)  in Summer 2020. Part of Term is also referred to as Sessions. There are several options for P.O.T. and they are available for use by DE program courses. Click here to learn definitions and more about this. Another resource is on the Niner Central Website.

 

Enrollments

Submit the maximum number of students you want to allow to register for a course section in the Maximum Enrollment field. 

Notes: 

  • If the maximum enrollment is left as zero, a room will NOT be assigned to the section. 
  • In the Office of the Registrar’s Banner Section Building Training Manual, page 14, there is a list of FYI items for using a waitlist, and one is the suggested general guideline of using a waitlist maximum of 10% of the enrollment in the class. The number can be modified based on the turnover of seats in the class during registration. 

Submit the Projected Enrollment for all DE courses. This number represents the number of students expected to enroll in the course and may be different from the maximum enrollment.

 

Course Notes/Comments

The DE program courses have unique text that is added to several courses in the Course Section Comments area. There is a specific format that is used. 

Here are a couple of examples.
If you have notes in the Banner Course Section Comments area of your 100% Online courses, this office will add the following statements in front of your notes:

  • 100% online course delivered using Canvas. Learn to use Canvas at https://canvas.uncc.edu. Additional requirement(s): [may include information already entered into SSATEXT].

If you have notes in the Banner Course Section Comments area of your Hybrid courses, this office will add the following statements in front of your notes:

  • Hybrid course delivered through a combination of face-to-face classroom instruction and Canvas. Learn to use Canvas at https://canvas.uncc.edu. Classroom instruction will be [days/times] at [location and address]. Additional requirement(s): [may include information already entered into SSATEXT].